Regarding the acquisition of: Team building organization services

The object of the report/purchase: Purchase of team building organization services

CPV code: 60170000-0, 55100000-1, 55300000-3, 55120000-7, 79951000-5

Purpose of purchase: The purchase of team building organization services for the employees of ADR NV

• Improving relations within/inter-groups/directions/departments;
• Improving horizontal and vertical communication within the organization;
• Encouraging participation, collaboration and teamwork;
• Facilitating the exchange of opinions, ideas, etc.;

location: Municipality of Oradea

Period: April 1-2, 2022

Estimated value without VAT: 95,000 lei

The event's agenda

Friday, April 1

8:30 Departure from Cluj-Napoca

11:30 Hotel check-in

12:00 Lunch

13:00 POR Seminar 2014 – 2020 – First part

14:30 Coffee Break

15:00 Team Building Activities (external supplier)

18:00 POR 2014 – 2020 Seminar – Second part

20:00 Festive dinner

Saturday, April 2

9:00 POR 2014 – 2020 Seminar

12:00 Lunch

13:00 Departure to Cluj-Napoca

1.Traveling

It will be done in a large group (coach) depending on the final number of participants.

• The price offer will be presented for coach transport, category I classification, for a maximum of 125 participants;
• Duration: 2 days, as follows:
  • April 1, 2022: Cluj-Napoca – Oradea Municipality;
  • April 2, 2022: Municipality of Oradea – Cluj-Napoca.

The contracting authority not provides accommodation and meals for the drivers during the event.

2. Minimum specifications for accommodation, activities and meals

• Accommodation is requested for each participant for one night, single regime, with breakfast (April 2), two lunches included (April 1 and April 2) and festive dinner (April 1), in a single accommodation structure classified according to the legislation in force, with recommendations: minimum grade 7.5 on booking.com. Accommodation services will also provide access to an indoor or outdoor pool with heated or geothermal water. Parking will be provided for coaches and cars of the participants within the limits of available places.
• For accommodation services, the accommodation chart will be presented, signed and stamped by the accommodation unit. This will include the names of the people who benefited from the accommodation, so as to reflect the provision of accommodation for the participants with the correct highlighting of the number of charged rooms and the period of accommodation.
• The accommodation structure will have a restaurant with a capacity of approximately 125 people for breakfast and lunch. A festive dinner will be organized in this location according to the requirements set out in point 3 below.
• Event hall with a capacity of approx. 125 people for organizing team building activities according to the requirements of point 4. The hall will be furnished in ballroom style and will have a projection system (projector and screen).
• Sound system (speakers, wireless microphones, audio mixer, sound reproduction equipment) during the festive dinner and after it, for a minimum of 8 hours. The transport, assembly and adjustment of the equipment will be ensured, they must correspond, technically and qualitatively, to the space dedicated to the realization of the event.
• The offer will be presented considering the price for each service/participant for an estimated number of 125 people according to the requirements of point 5. The final number of participants will be announced at least three days before the event.

3. Menu

• Day 1

      – Lunch will be served in the same location as the accommodation unit in Oradea Municipality. The restaurant/dining room will have a capacity of at least 125 people. The offer will include a full menu: soup, main course, garnish for main course, bakery products, dessert, plain/mineral water. A fasting/vegetarian menu option will also be included.

• Coffee Break buffet, set up in the team building area, for 125 people:
  • Coffee, milk, glasses/cups, white/brown sugar;
  • Still and carbonated mineral water;
  • Tea 3 varieties, hot water, white/brown sugar;
  • Napkins, spoons or plastic accessories for mixing the contents of sweetened beverages.

• The festive dinner will take place in the same location as the accommodation facility in Oradea Municipality. The restaurant/dining room will have a capacity of at least 125 people. The offer will include a full menu: appetizer platter, main course, side dish for main course, baked goods, cake, fruit, selection of soft drinks, still/mineral water. A fasting/vegetarian menu option will also be included. The tables will be decorated with candles and floral arrangements.

• Day 2

      – Continental breakfast: cheeses, cold meats, scrambled eggs, cereals, jam, butter, cakes, pastries, milk, tea, coffee, natural juices, mineral/still water.

     – Lunch will be served in the same location as the accommodation unit in Oradea Municipality. The restaurant/dining room will have a capacity of at least 125 people. The offer will include a full menu: soup, main course, garnish for main course, bakery products, dessert, plain/mineral water. A fasting/vegetarian menu option will also be included.

a. Menu structure

Lunch meals will include hot food, dessert and non-alcoholic beverages.

• The dinner will include a complete package intended for a festive dinner and musical program.

Depending on the number of requests, a vegetarian/fasting menu option will be provided.

The number of participants will be announced at least three days before the event. The value of the services actually provided (activities, transport, meals, accommodation) will be paid, based on the signed list of participants.

The attendance list will contain a breakdown of the transport, accommodation and meal services, for each individual day, that each participant will benefit from. In the attendance list, each participant will sign for each of the services they will benefit from according to the table below.

Name surname	Function	Phone/email	Transport	Accommodation	Lunch Day 1 & Activity TB	Festive dinner	Lunch day 2	Signature

4. Indoor team building activities with specialized trainers day 1 (2.5 hours)

Objectives:

• self-knowledge and knowledge of team members
• orienting the team towards common goals
• increasing the degree of trust in colleagues and the organization

            Target group: North-West ADR staff:

Women/men

• Women: 60 %;
• Men: 40 %;

Age groups

• under 35 years: 30%;
• between 36 – 45 years: 30 %;
• over 45 years: 40 %.

5. The financial offer will contain the costs grouped as follows:

– Accommodation cost/person with and without VAT

– Shipping cost with and without VAT

– Cost per meal / person with and without VAT

– Cost of coffee break/person with and without VAT

– Cost for team building services with and without VAT

– Cost of sound system services with and without VAT

– Total cost with and without VAT

The menu options are sent in detail for all days.

Award criteria: the lowest price / total offer, subject to the full fulfillment of the requirements and technical specifications. 

The menu options are sent in detail for all days.

Award criteria: the lowest price / total offer, subject to the full fulfillment of the requirements and technical specifications. 

Deadline for submitting offers: 22.03.2022

Offers are sent by email to the address achizitii@nord-vest.ro

The language of the offer is Romanian.

Additional information can be obtained from the Contracting Authority: ADR Nord-Vest, secondary headquarters in Cluj-Napoca, str. Dorobantilor no. 3, code 400118, phone +40264431550, fax: +40 264439222, email achizitii@nord-vest.ro to the attention of the Public Procurement Office.